We can Also Sort, Filter, Find And Remove Duplicates and Validate Addresses On The List. Here, we are notified that we can Make Changes To Our Recipient List Or Pick Specific People To Receive the Mailing. If we want to Edit the Recipient List, from the Start Mail Merge area of the Mail Merge tab, we must select the command as shown below named Edit Recipient List. We notice that our Address List will be saved as a Microsoft Office Address List (*.mdb), which is an Access File. Here we must select the Location of the Address Listand the File Name of the Address List. The minute we press the Ok button, the Save Address List dialog box appears as shown in the image below. Once we have finished creating our New Address List, we just press the Ok button. Here also, we can Find and entry if we have many of them, or we can even Delete an Entry just by selecting the specific Entry and using the Delete Entry button. If we want to add a New Entry, we can either press the Tab key once we have reached the end of the Row for the selected Field, or we can press the Add Field button located at the bottom left corner of the New Address List dialog box. To move from one Field to another Field, we can use the Tab key or our Mouse. Now, we just start typing in all the necessary information in the appropriate Fields. Once finished customizing, we just press the Ok button for the adjustments to take place.īy pressing the Ok button, we return to the New Address List dialog box. In the image below in the Customize Address List dialog box, I have Deleted some Fields, and have rearranged the order of some Fields, by using the Move Up and Move Down buttons. A Microsoft Word confirmation dialog box appears, asking if we are sure. In the image below, I have selected from the Fields Name the Address_Line2 Field and went to Delete it. We can always add a new Field, by selecting the Add button and then typing a Name for our Field. By selecting a Field Name, we can Delete it, Rename it, Move it Up or Move it Down. In this dialog box, we notice the existing Field Names. Once we select the command Customize Columns, the Customize Address List dialog box appears. So, at the bottom left corner of the New Address List dialog box, we select the command Customize Columns. Before, we start entering all the Information in the Fields, we would like to Customize the Columns.
We also notice that there are already some Title Headings in our Table. We are notified that We can Type Recipient Information In The Table. Once the Type A New List command is selected, the New Address Dialog Box appears as shown in the image below. In the next image I have selected the command Select Recipients and from the drop-down menu I selected the command Type A New List. You Can Type A New List, Use An Existing List Or Select Outlook Contacts. Here we can Choose The List Of People You’d Like To Send Your Documents. We must select the Select Recipients command from the Start Mail Merge area of the Mailings tab, as shown in the image below.
MAILINGS TAB IN WORD GONE HOW TO
In this post I will describe How To Create A New Recipient List as a Data Source. In each record, a single information in the Data Source, such as the first name, or last name, is called a Field.
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